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Google Workspace vs. Microsoft 365 vs. Zoho Workplace At a Glance
Google Workspace ( Previously known as G Suite )
Google Workspace is a cloud-based business productivity suite offered by Google. The best option for small businesses who want to take advantage of the user-friendly email box using Google’s Gmail service. Communicate with co-workers using the Hangout feature. Collaborate on documents and leverage cloud apps like G Drive, Docs, and Sheets. G Suite has an endless number of app integrations between Google Drive and many of the project management tools, CRMs, and other business apps that small businesses use. G Suite Prices range from Rs.270 month per user.
Microsoft 365 ( Previously known as Office 365 )
Office 365 is a cloud-based business productivity suite offered by Microsoft. Office 365 come in many different plans tailored as per the needs, Office 365 business plans & office 365 enterprise plans. Best for small, medium and large businesses that rely on the advanced business features of MS Excel (like conditional formatting, advanced formulas, and macros), also for those who regularly edit and collaborate using MS Word documents. It’s also has dedicated desktop versions for those needing to work off a native computer. Prices are between Rs. 125 to Rs. 2415/month per user.
Zoho Workplace
For startups and those who have very low budget, Zoho Workplace is the option. Zoho workplace is a cloud-based productivity suite of business apps similar to Google Docs, Sheets, and Slides. Zoho Workplace includes a Zoho writer, Zoho sheet, presentation, and a Zoho business mail application that can be used for free for upto 5 users with 5GB of mail storage space. Paid plans starts from Rs. 59 to Rs. 399 /user/month and include up to 100GB of storage. All the tools you will ever need to create, communicate and collaborate, in one integrated suite of business productivity apps.
Google Workspace vs. Microsoft 365 vs. Zoho Workplace
| Google Workspace | Microsoft 365 | Zoho Workplace | |
|---|---|---|---|
| Now known as Google Workspace | Now known as Microsoft 365 | Buy Zoho Corporation | |
| Pricing | ₹270 – ₹3660 per user, per month | ₹136 – ₹1590 per user, per month | ₹99 – ₹399 per user, per month |
| Cloud Storage | 30GB – Unlimited | 50GB – Unlimited | 50GB – 100GB |
| Email Storage | 30GB – Unlimited | 1TB | 30GB – 100GB |
| Business Email | Gmail | Outlook | Zoho Mail |
| Word Processing | Google Docs | Word | Zoho Writer |
| Spreadsheets | Google Sheets | Excel | Zoho Sheet |
| Presentations | Google Slides | Powerpoint | Zoho Show |
| Video Conferencing | Google Meet | Microsoft Teams | Zoho Meeting |
| Team Intranet | Currents | Sharepoint | Zoho Workdrive |
| Administrative Tools | |||
| Calendaring | |||
| Browser-based Versions | |||
| Mobile App Versions | |||
| Desktop Versions | |||
| More Info | Buy G Suite | Buy Microsoft 365 | Buy Zoho Workplace |
We have compared Google Workspace Business Starter Plan, Microsoft 365 Business Basic Plan & Zoho Workplace Standard Plan.
*Cloud storage & Mailbox space is combined in Google Workspace, which is 30 GB. Microsoft 365 offers 1 TB of OneDrive cloud space and 50 GB of mailbox space separately.
Google Workspace vs. Microsoft 365 vs. Zoho Workplace Plans & Pricing
Google Workspace comes with three different pricing – Google Workspace Business Starter, Google Workspace Business Standard & Google Workspace business Plus.
Google Workspace Business Starter :
The Google Workspace Business Starter is an entry-level plan which starts at Rs. 270 user/month. Google Workspace Business Starter formerly known as G Suite basic plan includes cloud-based Docs, Sheets, and Presentations, Google Hangouts, Google Voice, and G Drive which can be accessed through a web browser. This plan provides 30GB of cloud storage combined with Google Drive. You can compare Google Workspace Business Starter plan with Microsoft 365 Business Basic Plan, which is cheaper & offers high storage space comparing to Google Workspace Business Starter plan. Google Workspace Business Starter plan is the best choice for most small & medium businesses, who don’t need much cloud storage space. As it only includes 30GB storage, but the shared files are count against the drive of the file creator, which means you have access to as many shared files as you could possibly require.
Google Workspace Business Standard :
The Google Workspace Business Standard the next level plan which comes at Rs. 719 user/month and solves the cloud storage issue, as it provides unlimited Google Drive space, however, there is a 2TB pooled storage. Along with the storage, the Google Workspace Business Standard plan also provides some advanced admin controls like Google Vault for eDiscovery for emails, chats, and files, data retention, and activity reporting. For small businesses, the main differentiator is the unlimited cloud storage, which provides the ability to save files in Google Drive.
Google Workspace Business Plus :
Google Workspace Business Plus is the premium suite of Google Business apps services. In addition to everything available in Google Workspace Business Starter and Google Workspace Business Standard, this plan offers Email with Google-powered search, up to 5 TB of cloud storage, offline support, custom email addresses, enhanced security, admin controls, and customization, including access to the Google Workspace security center. Automate mobile device management tasks by setting custom rules that get triggered when suspicious events are detected. Analyze Gmail logs in BigQuery, using advanced and customized queries. Enhance Google Drive security. Add another layer of protection to prevent sensitive information from being revealed to those who shouldn’t have it.
Looking for a Google Workspace alternative?
Worried about data security? Looking to migrate out of Google Workspace Try Microsoft 365 secure email solution, with the online Office suite that doesn’t hurt your budget!
Microsoft 365 offers different plans for business & enterprise customers – Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium, Microsoft 365 Apps for Business, Enterprise E1, Enterprise E3, Enterprise E5 & Office 365 Proplus.
Microsoft 365 plans for business were introduced for small & medium businesses with fewer than 300 employees that might not need all the features & functionality Microsoft 365 offers.
Microsoft 365 Business Basic :
If you want basic Microsoft 365 cloud solutions? Microsoft 365 Business Basic plan offers cloud business email with 50 GB mailbox storage, custom domain and web versions of essential Office applications like Outlook, Word, Excel and PowerPoint, 1 TB of OneDrive storage, SharePoint, Skype for Business, Microsoft Planner, Microsoft Teams, Yammer and 24/7 phone and web support.
Microsoft 365 Business Standard :
Microsoft 365 Business standard plan offers 50 GB Mailbox with 50 GB Archive space, online and desktop versions of Office applications: Outlook, Word, Excel, PowerPoint and OneNote, OneDrive and 1 TB of OneDrive storage, FastTrack deployment support, 24/7 phone and web support.
Microsoft 365 Business Premium :
Microsoft 365 Business premium license is little higher than the Office 365 Enterprise E1 plan, so comparing the features is essential to choosing the right option. Microsoft 365 Business premium provides 100 GB primary mailbox size, all the features of Microsoft 365 Business Basic and M365 Business Standard, additionally it provides Advanced Security, Device Management, Security and Compliance, Microsoft Planner to manage tasks and teamwork.
Microsoft 365 Apps for Business :
Microsoft 365 apps for business plan provides always up-to-date desktop and mobile versions of Office apps: Outlook, Word, Excel, PowerPoint, OneNote (plus Access and Publisher for PC only). File storage and sharing with 1 TB of OneDrive cloud storage.
Office 365 License Comparison: Business Plans Vs. Enterprise Plans
Below are the Office 365 Enterprise plans which are available on a one-year commitment basis.
Office 365 Enterprise plans are available for organizations with 300+ users or those looking for a more robust solution. With Office 365 Enterprise plans, you can choose from Office 365 E5, E3 or E1 licenses.
Office 365 Enterprise E1 :
Officd 365 Enterprise E1 plan is the cheapest Office 365 Enterprise plan & costs less than the Office 365 Business Premium license. In this plan you get Email 50 GB mailbox (only accessible from Outlook online), Skype for Business, SharePoint, OneDrive for Business, Yammer, Video Sharing, Web versions of Office 2016 applications: Outlook, Word, Excel, and PowerPoint, 1 TB One Drive Storage, Team sites, HD video conferencing, eDiscovery search and Data Governance manual classifications and manual policies for retention and deletion.
Here’s how Office 365 Enterprise E1 differs from Business Premium:
- With Enterprise E1 plan, you can access email via the online application only.
- With Enterprise E1 Plan, you lose desktop versions of Office applications. You can use only web versions of Outlook and other Office applications like Word or PowerPoint online.
Office 365 Enterprise E3 :
The office 365 Enterprise E3 plan is one of the more popular plan for digital-driven businesses. You get mailbox, archiving, information protection and more cloud storage options than Business Premium. The Office 365 Business Premium plan is comparable to the Enterprise E3 plan in terms of base features. Features you will get in this plan : Everything included in the Office E1 License, Azure Rights Management and document management functions: archiving, rights management, data loss prevention and document-level encryption, Office Client Apps, Email storage for in-place archive, eDiscovery legal hold, eDiscovery export and case management, Hosted voicemail support, Unlimited OneDrive storage, Legal compliance and archiving needs for email: archiving, eDiscovery hold and export, mailbox hold.
Unlike Business Premium, Office 365 E3 plan includes:
- Exchange Online Archiving (EOA) and Legal Hold
- Unified eDiscovery Center
- Rights management, data loss prevention and encryption
- Ability to add on PSTN
Office 365 Enterprise E5 :
Office 365 Enterprise E5 plan is the highest plan Microsoft offers. With this license, you get: Everything included in E3 and E5 licenses, Enhanced security features: Advanced ediscovery, secure attachments and URLs and access controls, Enterprise voice with Skype for Business (on-premises only), Microsoft’s Business Intelligence tools for end user organizational analytics, Unlimited OneDrive storage, Skype for Business Cloud PBX, PSTN conferencing to dial in to Skype meetings from anywhere, Cloud-based call management, Advanced Data Governance, Advanced analytics with Power BI Pro and Microsoft MyAnalytics, Advanced security with Advanced Threat Protection and Customer Lockbox, Advanced eDiscovery, Enhanced visibility and control of your Office 365 environment.
Looking for an Microsoft 365 alternative?
Try Google Workspace email solution, with the online Office suite that doesn’t hurt your budget!
Zoho Workplace offers a suite of communication and collaboration tools through three main plans: Mail Lite, Mail Premium, and Workplace Standard/Professional, each catering to different business needs.
Mail Lite :
The most basic offering, ideal for businesses seeking secure email hosting at a low cost. It includes 5 GB (or 10 GB) email storage per user, IMAP/POP access, mobile apps, and ad-free email. It supports email hosting for multiple domains, has email recall, and basic admin controls, but lacks collaboration tools like Docs or Cliq.
Mail Premium :
This plan enhances the email experience with 50 GB email storage per user, email backup and restoration, white labeling, eDiscovery, S-MIME encryption, and extensive audit trail options. It is meant for businesses that rely heavily on secure, compliant, and high-volume email usage but do not necessarily need Zoho’s full suite of collaboration apps.
Workplace Standard : This plan includes all features of Mail Lite and expands with collaborative tools like Zoho Docs, Writer, Sheet, Show, WorkDrive with 10 GB/user, Cliq for team messaging, and Connect for intranet-like collaboration. It’s designed for small to medium teams looking to centralize work, communication, and file storage in one suite.
Workplace Professional :
Most comprehensive plan in Zoho mail. It builds upon the Standard plan with 100 GB WorkDrive storage per user, advanced admin controls, Zoho Meeting for video conferencing, and advanced features in Cliq and Connect. It suits growing organizations that require seamless collaboration, robust file storage, advanced administration, and integrated communication tools.
Looking for an Zoho alternative?
Try Microsoft 365 business email solution, with the online Office suite that doesn’t hurt your budget!
Google Workspace vs. Microsoft 365 vs. Zoho Workplace : Business Email
G Suite Mailbox gives you 30GB of mailbox cloud storage and allows you to easily set up your business mail, while using the Gmail – widely used email service in the world. Your business mailbox storage is shared with Google Drive storage. For teams that regularly receive & send large files, the G Suite Business plan is definitely a better option. G Suite mailbox allows attachments up to 25MB, still you can share larger file directly through Google Drive. You can send mails to up to 500 recipients outside of your organization at one time, and up to 2,000 emails per day. Wroffy can help you setting up your business email.
Office 365 business email, also known as Microsoft Outlook, has a 50GB mailbox storage limit per user of their business plans. This storage limit is separate from your cloud storage, which is 1 TB. Outlook supports sending mail to up to 500 recipients at a time, and a maximum file size of 150MB. When comes to storage factor, Office 365 takes on G Suite which offer 30 GB space for both mailbox and cloud storage combined.
As an alternative for businesses those who have low budget and looking for an affordable business email service, Zoho Workplace offer free business email with a 5GB storage limit for up to five users, as well as business productivity apps like Zoho Sheet, Zoho Show, Zoho Writer.
Zoho Mail is offered as a part of Zoho Workplace, an integrated cloud based productivity suite of nine applications including Zoho Docs, Connect and Office Suite. Zoho Mail has brought the best integration of social into email, letting you tag people or share folders in a click. Zoho Streams will let you get social, and help you spend more time outside the (in)box. Zoho mailbox provides 5 GB space in free edition & mail lite plan and 30 GB mailbox in standard plan and 100 GB in Professional plan.
